Due Diligence Requirements
According to our “Know Your Client” policy all individuals related to the ordered services including beneficial owners*, directors/managers, shareholders/members and their representatives, who placed orders for them are required to send the following documents** to our office.
All documents must be in English or accompanied by certified English translations. Electronic (scanned) copies of the documents are acceptable.
1. Evidence of identity
Copy of the valid passport (photo and signature pages).
Certification/notarization is not required when you order registration of a company in Canada or US.
Passport copy needs to be certified/notarized, when you order company registration in Belize, BVI, Nevis, Panama or Seychelles. Certification may be done by a bank, lawyer, notary public or embassy and include name, address, status or capacity and phone number of the person, who certified the document and the date of certification. The certification must state that it is a true copy of the original and the photograph is a true likeness of the individual.
If you order company registration in Nevis, second certified ID is required, such as driver’s license or national ID card.
2. Evidence of residential address
Copy of one of the following documents: utility bill, bank statement or credit card statement, which are not older than 3 months or valid driver’s licence (both sides) or lease agreement.
Certification is not required when ordered companies in Canada, US, Belize and Seychelles.
Proof of address is to be certified if you order BVI, Nevis or Panama company.
3. Business description form
Completed and signed business description form. The form is mandatory for all orders.
4. Reference letters
Not required when you order registration of a company in Canada, US, Belize, BVI or Seychelles.
Bank OR professional reference is required when you order registration of a company in Panama.
Bank AND professional reference is required when your order formation of a company in Nevis.
Our company provides reference templates when you need.
5. Declaration form
Completed and signed declaration form. The form is mandatory for all orders.
Please select the form based on the jurisdiction of the ordered company:
Prepare and send your documents***
Prepare scanned copies of your documents according to the following requirements:
- Scan in color with resolution not less than 150 pixel per inch and save in PDF format.
- Check that your scanned copy does not have upside down pages.
- Save one document (including multi page document) in one file.
- Name each file as “Last Name – Name of the document”. For example, “Smith – Passport”, “Smith – Utility Bill”..
Upload scanned copies of all documents to our server via a secure SSL link you received from our employee.
* Beneficial owner is the individual who benefits from ownership of a company regardless of who holds title.
** Our company could request any additional information and documents required for verification of identities of all persons included in your order at its total discretion. When all requested documents and information are received and verified, the order is accepted and our company starts processing of the order.
*** Documents prepared incorrectly are not acceptable.